Within 14 days of your return, your travel receipts must be submitted to IAP. Contact your Financial Specialist within five days of your return to schedule an appointment to reconcile your cash advance. You must account (with the required receipts) for the entire amount of the advance. Should there be funds unaccounted for, you will be asked to write a check for the difference to the university. If allowable program expenses were higher than the amount advanced, you will receive a check for the difference.
Failure to reconcile travel expenses within 14 days of return can result in the amount of the advance being deducted from your paycheck and you may not be allowed to receive any future travel advances. If you anticipate that you will be turning in your travel reconciliation later than within 14 days of return, you must consult with your Financial Specialist right away.
Review your Program Leader Manual for additional details.
Grades are submitted electronically, as they are for on-campus courses. They will be due within two weeks of the end date of your program. Once the grades are submitted through your MySA portal, your Enrollment Specialist can work to input each grade on the students’ record.
The information you provide is important not only in terms of maintaining and improving program quality, but also for helping to inform and prepare colleagues who are now, or will be, involved in your program. Your report is due within two weeks of the end date of your program so that your insights, suggestions and comments can influence the planning for the following year’s program.
For additional details including a list of topics, please see the Program Leader Manual.
Please submit your report directly to your Study Abroad Advisor, who will also follow-up to schedule a program debrief discussion with your Program Team.
Helping Students Reflect on their International Learning Experience
Students report deeper learning when they are given opportunities to engage in guided reflection on their learning abroad.
- Consider offering your students a post-program meeting to collectively “unpack” their education abroad experience. What new skills did they gain? What was unexpected, and why? In what ways have they changed as persons, citizens, and scholars? How do they plan to incorporate their learning abroad into their academic and professional careers?
- Encourage your students to enter IAP’s photo contests for exciting prizes.
- Invite students to help you recruit at the fall Study Abroad Fair.
- Encourage your students to attend “Global Cafe” events sponsored by the International Students Office held throughout the semester.
- Remind students to submit a Returned Student Profile and join IAP’s Returned Student Network for ongoing events and opportunities geared toward program alumni, including opportunities to work at IAP and share their experience and insights with new and prospective students.