Costs and Financing

Parts of the Cost Sheet

This is an accordion element with a series of buttons that open and close related content panels.

Program Fee

  • What students will be billed through the UW-Madison Bursar’s office based on residency
  • Can include many different items, so review carefully to know what is and is not included (housing, meals, etc.)
  • In order to confirm participation on a program, students must pay an acceptance deposit that is part of their program fee and will be credited to their total amount.

Estimated Additional Expenses

  • Provides estimates for what students should be prepared to pay out-of-pocket
  • Estimated Additional Expenses and any costs not included in the IAP Program Fee are the student’s responsibility.
  • The estimated expenses can change based on exchange rates and economic factors and some can be altered due to personal spending habits

Program Fee + Estimated additional Expenses = Total cost of attendance

Cancellation and Withdrawal Policies

  • Information about what fees students may have to pay if they have to withdraw from a program

Payment Schedule

  • Dates when a student should receive and pay an eBill

More about the eBill 

The UW-Madison Bursar’s Office will send students an electronic bill (eBill) for each term to their email account. The eBill will be sent approximately four weeks in advance of the target due date listed on the program cost sheet. Typically, summer eBills are due mid-May, fall/calendar year eBills are due mid-August, and spring/calendar year eBills are due mid-January or mid-March. The eBill shows the program fee and any payments or credits (deposits, scholarships, etc.) at the time the eBill was generated.

Students may incur additional charges during or after the program (e.g.,: single room charge, additional course fee) for which they will be billed at a later date. Payments must be paid by the due date on the eBill.

Due to the unique processes associated with off-campus study, we must bill students earlier than the normal campus process. Depending on when they receive the eBill, anticipated aid may or may not be on the eBill. Anticipated aid can be any form of scholarships, grants, or loans awarded or approved by the Office of Student Financial Aid (OSFA) as stated in the award letter or alternative loan approval.

Anticipated financial or scholarship aid will automatically apply towards the amount due stated in the eBill. If the amount of anticipated aid is less than the amount due, students only pay the difference that financial aid does not cover. If the amount of anticipated aid is equal to or more than the amount due, students do not make a payment.

If they are due a refund, students can sign up for eRefund or receive a check from the Bursar’s Office. Information on payment methods and delivery, late fees, and financial aid disbursement and refunds can be found on the Bursar’s Office website.


Refer to the Handbook for recommendations on:

  • Exchanging and withdrawing money abroad
  • Contacting the bank before departure
  • Keeping money safe
  • Using debit and credit cards abroad
  • Understanding currency conversion


For funding questions, contact the Study Abroad Advisor for the program.

For billing questions, students can contact the Financial Specialist for the program.

Both of these can be found on the Contacts tab of the program page.

For Financial Aid questions, students can schedule an appointment on Starfish with a financial aid advisor