The UW-Madison Bursar’s Office will send you an electronic bill (eBill) for each term to your wisc.edu email account. Designate another individual as an “Authorized Payer” in MyUW, if you want them to receive your eBill.
Your eBill will be sent approximately four weeks in advance of the target due date listed on your program cost sheet. Typically, summer eBills are due mid-May, fall/calendar year eBills are due mid-August, and spring/calendar year eBills are due mid-January or mid-March. The eBill shows the program fee and any payments or credits (deposits, scholarships, etc.) at the time the eBill was generated. You may incur additional charges during or after your program (e.g.,: single room charge, additional course fee) for which you will be billed at a later date. At any time, you can view your current account balance and financial aid awards in your MyUW. Payments must be paid by the due date on your eBill; after the due date, your eBill will be charged a $100 late fee. UW Study Abroad reserves the right to cancel a student’s participation and/or to place a hold on the student’s UW-Madison record for failure to pay.
Due to the unique processes associated with off-campus study, UW Study Abroad must bill students earlier than the normal campus process. Depending on when you receive the eBill, your anticipated aid may or may not be on the eBill. Anticipated aid can be any form of scholarships, grants, or loans awarded or approved by the Office of Student Financial Aid (OSFA) as stated in your award letter or alternative loan approval.
Your anticipated financial or scholarship aid will automatically apply towards the amount due stated in your eBill. If the amount of anticipated aid is less than the amount due, you only pay the difference that financial aid does not cover. If the amount of anticipated aid is equal to or more than the amount due, you do not make a payment. eBills are run multiple times during a term; students with anticipated aid may receive consecutive bills before their financial aid has paid balances.
If you have a scholarship that is not listed in your anticipated aid, even though it may show on your Award Report in MyUW, contact your Financial Specialist to receive a deferment for the scholarship amount and prevent late fees.
If you are due a refund, you can sign up for eRefund or receive a check from the Bursar’s Office.
Information on payment methods and delivery, late fees, and financial aid disbursement and refunds can be found on the Bursar’s Office website.