Review the online Funding Study Abroad information session for an overview of program costs, financial aid, scholarships, and creative funding techniques.
This is an accordion element with a series of buttons that open and close related content panels.
You are charged program fees to recover the actual costs of the program. Within the Financial tab of MyStudyAbroad (MySA), you will find your program cost sheet, which provides:
- Program Fee and what’s included
- Estimated Additional Expenses
- Billing & Payment Procedures
- Cancellation & Withdrawal Policies
The program fee and the estimated additional expenses cover the total cost of attendance for the program. Be sure you understand what the program fee does and does not include.
- The acceptance deposit that you paid to confirm your participation is part of the program fee and will be credited to your total amount.
- Your cost sheet may also have specific information about how you are billed and pay for some additional expenses like application fees, housing deposits, additional course fees.
- Your expenses depend greatly on personal spending habits, post-or during-program travel, and personal discretionary funds. In most cases, the biggest additional expense is personal travel.
- Costs are also subject to change depending on international economic factors.
It is your personal responsibility to review your program cost sheet carefully and share this information, as applicable, with the person(s) responsible for your program payments. If you have any questions about your program cost sheet, connect with your Financial Specialist listed in the Contacts section of your MySA.
Program Fee Payments
The UW-Madison Bursar’s Office will send you an electronic bill (eBill) for each term to your wisc.edu email account. Designate another individual as an “Authorized Payer” in MyUW, if you want them to receive your eBill.
Your eBill will be sent approximately four weeks in advance of the target due date listed on your program cost sheet. Typically, summer eBills are due mid-May, fall/academic year eBills are due mid-August, and spring/calendar year eBills are due mid-January or mid-March. The eBill shows the program fee and any payments or credits (deposits, scholarships, etc.) at the time the eBill was generated. You may incur additional charges during or after your program (e.g., single room charge, additional course fee) for which you will be billed at a later date. At any time, you can view your current account balance and financial aid awards in your MyUW. Payments must be paid by the due date on your eBill; after the due date, your eBill will be charged a $100 late fee. We reserve the right to cancel a student’s participation and/or to place a hold on the student’s UW-Madison record for failure to pay.
Due to the unique processes associated with off-campus study, we must bill students earlier than the normal campus process. Depending on when you receive the eBill, your anticipated aid may or may not be on the eBill. Anticipated aid can be any form of scholarships, grants, or loans awarded or approved by the Office of Student Financial Aid (OSFA) as stated in your award letter or alternative loan approval.
Your anticipated financial or scholarship aid will automatically apply towards the amount due stated in your eBill. If the amount of anticipated aid is less than the amount due, you only pay the difference that financial aid does not cover. If the amount of anticipated aid is equal to or more than the amount due, you do not make a payment. eBills are run multiple times during a term; students with anticipated aid may receive consecutive bills before their financial aid has paid balances.
If you have a scholarship that is not listed in your anticipated aid, even though it may show on your Award Report in MyUW, contact your Financial Specialist to receive a deferment for the scholarship amount and prevent late fees.
If you are due a refund, you can sign up for eRefund or receive a check from the Bursar’s Office.
Information on payment methods and delivery, late fees, and financial aid disbursement and refunds can be found on the Bursar’s Office website.
UW-Madison students may be able to utilize financial aid on UW-Madison programs. Guidelines on the usage can be found on the Office of Student Financial Aid (OSFA) webpage.
If you have not received aid in the past, you may still be eligible for financial aid to help with your expenses. Students interested in receiving financial aid (loans, grants, scholarships) should complete the Free Application for Federal Student Aid (FAFSA). It is possible to apply for aid anytime during the academic year. However, it can often take four or more weeks to complete the processing of your application with OSFA; therefore, it is best to apply as early as possible.
If you already receive aid, you may qualify for additional funding to offset the extra costs sometimes associated with your program. Additional aid often comes in the form of loans, although there are some need-based grants available annually through OSFA. Likewise, if anticipated program costs are less than on-campus costs; aid packages can be reduced. We provide OSFA with program cost information for each of our program participants.
According to OSFA, if you accept your financial aid award before you leave and complete loan paperwork (if appropriate), financial aid funds will be credited to your UW-Madison account no sooner than 10 days prior to the start date on campus for the applicable fall or spring semester (5 days prior for summer abroad programs.) If your program start date is after the start date on campus, financial aid funds will be disbursed 10 days prior to the later start date. OSFA cannot legally disburse funds earlier.
Your financial aid funds are credited to your program fee and UW-Madison tuition and fees (for exchange programs). If you have more aid than the program cost, you will receive a refund (either electronically or paper check by mail depending on what you have set-up with the Bursar’s Office).
Questions about financial aid can be directed to:
Office of Student Financial Aid (OSFA)
Phone: (608) 262-3060
Schedule an appointment with Heidi on Starfish
Location: 333 East Campus Mall
Our scholarship website has detailed information regarding scholarships and creative fundraising ideas.
There are a variety of scholarships that you can apply for to help you fund your program. A scholarship does not have to be specific to UW-Madison study abroad programs in order to be used on your program. Scholarships typically do not cover the full program cost. Instead, they act as supplemental funds and can help you offset other expenses you will have.
Private scholarships received from agencies or companies outside the university may or may not allow you to use the scholarship for off-campus programs. You should consult with the scholarship provider if this is not clarified in your scholarship award letter.
If you are a recipient of any campus or department scholarships, inform your Financial Specialist and your scholarship administrator so that they may assist you with coordinating your scholarship with your program.