Handbook – Study Abroad Policies

Academic Policies

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Adding/Dropping Classes

Policy Statement
Students may add or drop courses up until specific add/drop deadlines established for their program.  These dates will likely differ from those on UW-Madison’s campus.  Some programs may not have an add/drop option because all courses are required. After the add/drop deadline, students are not allowed to add or drop classes, except in extremely unusual circumstances.  See the Late Drop policy for more information.

Refer to the Credit Load policy and your MyStudyAbroad account to ensure your enrollment will still meet the minimum credit load required and not exceed the maximum credit load allowed.

Procedures
If it is during the program’s initial add/drop period, students should consult with their program staff on the required steps to drop or add courses.  Students should consult with their UW academic advisors before doing so.  If a course is dropped during the drop/add period, it will not appear on a student’s University of Wisconsin transcript.  Failure to follow all program steps and requirements for dropping a course may mean that the course will appear on their program transcript. If the course is reported and a failing grade is assigned, students will receive an F on their UW-Madison transcript for the course.

Academic Accommodations

Policy Statement
Students who are registered with the McBurney Disability Resource Center may be able to receive their accommodations abroad.

Procedures
Students should start at least six months to a year in advance to determine if their host site will be able to meet their accommodations.  Not all study abroad programs are able to offer accommodations to students. When a program has a specific educational requirement, a reasonable accommodation may not be attainable to provide reasonable access for you to meet the essential course standards. Each situation is unique and requires careful and thoughtful review. Creative solutions have been identified for many students needing complex accommodations when sufficient time is available to collaborate and problem solve. Likewise, if you do not provide sufficient notice to allow accommodations to be arranged, you may not be able to attend. See the Study Abroad for Students with Disabilities page for more information on specific procedures.

Attendance/Absence Policies

Policy Statement
Students are expected to be on time and attend all classes.

Procedures
Attend all classes as scheduled. Consult program handbooks and program course syllabi for specific attendance policies and how those may impact grades. If students have an accommodation that is approved at their host site that allows them to miss classes, they must present that information at the beginning of the semester to their faculty and follow any instructions provided by their host institution.

 

Credit Load

Policy Statement
Undergraduate students must take a minimum of the equivalent of 12 UW-Madison credits on semester-long programs.  Undergraduate students may take a maximum of the equivalent of 18 UW-Madison credits on semester-long programs.

Students taking credit during the summer term may not exceed 12 credits overall across all summer terms, including those abroad and at UW-Madison.

Graduate students’ (non-dissertator) minimum credit load for the fall and spring semester is the equivalent of 2 UW-Madison credits on semester-long programs, and summer programs. Graduate students (non-dissertator) maximum credit load is the equivalent of 15 UW-Madison credits on semester-long programs, and 12 for summer programs. For graduate students, credit equivalents must be at the 300 level or higher to meet these credit load requirements. Students are responsible for understanding their credit equivalent scales for their programs to ensure they meet enrollment minimum and maximum requirements. These equivalent scales are provided in your MyStudyAbroad account.

Dissertator students’ minimum and maximum credit load for the fall and spring semester on semester programs is 3 credits. It is also 3 credits for summer programs.

International students, undergraduate and graduate, may have specific credit enrollment requirements to maintain their immigration status as students. International students should consult with the International Student Services office to ensure they maintain proper enrollment.

Some programs may require a lower or higher minimum number of credits and students are required to take all required program courses.  These requirements will be noted in your Academics page of MyStudyAbroad.  If there are required courses on a program, those are not allowed to be dropped.

Students are responsible for understanding their credit equivalent scales for their programs to ensure they meet enrollment minimum and maximum requirements. These equivalent scales are provided in students’ MyStudyAbroad account.  If students do not enroll and maintain full-time status as defined by UW-Madison Study Abroad, they are responsible for knowing about possible obligations that may require full-time status. Such obligations may include financial aid, degree satisfactory progress requirements and visa eligibility (international students).

PRE-SESSION CREDITS

Courses earned prior to the start of a semester abroad program will be used toward the maximum required credit enrollment in the semester program (18 credits for undergraduates and 15 graduate (non-dissertator), but do not count towards the minimum number of credits earned for a term abroad. Students must maintain a full time load for the duration of the semester abroad and pre-session credits are in addition to the minimum full time course load, and may not exceed 18 credits per term.

Procedures
Credit conversions are specific to each UW-Madison Study Abroad program. Students should check their MyStudyAbroad account for the program’s credit conversion scale.  If a study abroad program requires more than 12 credits, students must take the required amount.

Pre-Session Credits Procedures
If after converting the credits students are enrolled in, and they are taking more than 18 UW-Madison credits (not including the pre-semester course), they will need to contact their Enrollment Manager to request permission for a credit overload.

Course Equivalents

Policy Statement
Each course taken on a UW-Madison Study Abroad program must be equated to a course at UW-Madison, which we refer to as a course equivalent.  In some cases, a program course may need two UW-Madison course equivalents, or program courses may be combined towards one UW-Madison course equivalent. Refer to Course Equivalent Request (CER) information specific to your program in your MyStudyAbroad account. In most cases, one program course must have one UW-Madison course equivalent. UW-Madison course equivalents must be approved by the respective academic department on campus.

Sometimes the content of a program course is unique, and it is difficult to identify an appropriate UW-Madison course equivalent. In this case, a topics course may be the most appropriate match, and many UW-Madison academic departments offer ‘study abroad topics’ courses specifically to serve as program course equivalents.

In the event that there is not an appropriate UW-Madison academic department equivalent for a program course, UW-Madison Study Abroad will seek a study abroad elective course equivalent. Study abroad elective courses use the abbreviation STDYABRD, similar to International Studies using INTL ST. STDYABRD courses are not listed in the Guide. Your UW-Madison Study Abroad Office will identify the appropriate STDYABRD for your program course equivalent.  STDYABRD courses, by definition, are not attached to an academic department and do not apply toward a student’s major, or as departmental electives.

All SAB courses count toward fulfilling UW degree requirements including:

  • Total Degree Credits Required (120 Credit Rule)
  • 30 Credit Residence Requirement

Individual SAB courses, depending on the course components, may also count toward the following UW degree requirements:

  • Breadth
  • Depth (60 Credit Rule)
  • Foreign Language
  • Honors

Procedures
All students must submit a UW-Madison Course Equivalent Request (CER) for each course taken on their program. Students are granted access to the Course Equivalent Request system, which is located within the “Academics” tile, upon acceptance to their program.

Some program courses may already have a pre-approved UW-Madison course equivalent, or multiple course equivalents, while others will have to be reviewed and assigned a UW-Madison course equivalent for the first time.

Students will log in to MyStudyAbroad to request their course equivalent even if there is only one established equivalent.

There are three options to submit a CER in the MyStudyAbroad account.

1. Request a PRE-APPROVED UW-Madison course equivalent

Some program courses have pre-approved UW-Madison course equivalents. “Pre-Approved” means that the academic department has already reviewed the program course and has approved the UW-Madison course equivalent.

There may be multiple pre-approved equivalents listed for the same program course. Students should choose the equivalent that is most appropriate for their major and degree requirements. If students have questions about which equivalent to choose for their degree plan, they should consult their UW-Madison academic advisor(s).

If students wish to request a different UW-Madison equivalent for a program course, they should submit a new CER (process below).

2. Request a NEW UW-Madison course equivalent

If a student’s program course(s) are not listed on the pre-approved list OR they wish to have another equivalent evaluated for a program course, they will submit a new CER requesting a UW-Madison course that best matches the program course. Submit one CER per program course, unless you are given more detailed instructions in the Academics section of MyStudyAbroad.

Students should check the UW-Madison Course Guide to find a UW-Madison course that is relevant to their program course. The courses should be similar in content and level. The Program Leader, program staff, Enrollment Manager or UW-Madison Academic Advisor(s), may have suggestions. But it is a student’s responsibility to research and submit appropriate CERs. Students should be careful that they are not requesting a course that they have already taken at UW-Madison, unless the course is repeatable. Students should check their School/College-level rules on “Repeating a Course” in the Guide before doing so.

When requesting a new equivalent, students must include a program course syllabus (in English, unless requesting a course equivalent in a language department) that includes a course description, topics covered, evaluation/grading criteria and reading list.  If a syllabus is not in English, students can do their own translation when necessary.  If the course does not have a syllabus, students are prompted to enter the necessary course information and details into a syllabus form when submitting their CER. If this information is not included, the request is sent back to the student, requiring further action on their part.

UW-Madison academic departments review CERs and make decisions on granting equivalents.

  1. Request a Directed Study Course

CER Processing Time
Once students submit their CERs, the Enrollment Manager reviews the requests and forwards them to the relevant UW-Madison academic department for evaluation. Processing time varies by department; it is recommended that students submit their course requests as soon as possible after their schedule is finalized in order to provide adequate time.

Students should only select a pre-approved UW-Madison course equivalent if it is pre-approved for the exact program course they are actually taking (meaning the program course title should match the one they are taking).

Some universities may offer courses in subjects that are not taught at UW-Madison or for which there is no appropriate UW-Madison equivalent; therefore, a study abroad elective course equivalent (department listed as STDYABRD) will be assigned.

Dean's List

Policy Statement
Study abroad grades will count towards Dean’s List eligibility.

Procedure
The Registrar’s Office will add Dean’s List notation to the official transcript of any eligible study abroad student after their grades from abroad have been received and posted.

Direct Study Coursework

Policy Statement
Students are permitted to complete UW-Madison directed study courses while participating on their program only in addition to the minimum program course enrollment requirement.  Students cannot exceed the equivalent of 18 UW-Madison credits with directed study.  There are no additional fees for directed study courses.

College of Engineering
The College of Engineering does not permit students to take directed study courses.

Procedures
Students must identify a UW-Madison professor to oversee and provide a grade for a directed study. A directed study form must be filled out and submitted to UW-Madison Study Abroad. The directed study form is found in MyStudyAbroad under the Academics section. Students must complete the form and have it signed by the supervising professor.

Enrollment

Policy Statement
Students will be enrolled in a study abroad placeholder course that allows them to maintain continuous enrollment at UW-Madison.

Summer Programs

The study abroad placeholder course is posted as the maximum number of credits students can take on their program. For example, students attending a program offering 3-6 credits will be enrolled in a 6-credit placeholder. If students plan to take additional UW-Madison courses during the summer, they should enroll for the selected courses as usual. Students taking credit during the summer term may not exceed 12 credits overall across all summer terms.

Winter and Spring Break Programs

The study abroad course for a winter or spring break program is included in the spring semester enrollment amount.

Procedures
Students must resolve and clear any holds on their UW student account that prevent enrollment.  Students should not enroll in courses on campus for the term of their program as that will prevent registration in the study abroad placeholder. If UW-Madison Study Abroad is unable to enroll you in the appropriate placeholder, your program participation may be cancelled.

After program completion, the placeholder is replaced with the actual UW equivalent courses, number of credits earned and grades corresponding to the courses the student took abroad. When calculating their remaining credits to graduate, it is important to note that the actual credits earned will vary based on the classes the student takes abroad, and in many cases will not exactly match the placeholder credits.   If students are taking a course abroad and their UW-Madison course equivalent will be a pre-requisite to enroll in a course on campus, students should be in touch with their academic advisor about how to enroll in the course on campus since the prerequisite course will not show on their record.  having the pre-rec on their transcript yet).

Winter and Spring Break Programs

Students should follow normal steps for their spring course enrollment at UW-Madison.  If their winter or spring break study abroad program enrollment credits interfere with their ability to take 15-18 spring term credits, students can contact their Enrollment Manager with the total number of spring term credits they plan to take so their enrollment credits can be adjusted for the overload. Students are not charged a fee for this credit overload.

Online courses
See the Online and Distance Learning section for more details.

Grades

Policy Statement
Grades, including Pass/Fail, are reported on a student’s UW-Madison transcript for all courses completed on their program.

College of Engineering
All students on programs offered in partnership with the College of Engineering (indicated by an orange gear icon in the program search and ENGR abbreviation) earn pass/fail credit unless they take courses abroad that fulfill degree requirements for a second major or a certificate outside of the College of Engineering, in which case A-F grades are issued for those courses.

Procedure
Each program has a grade scale that can be found in the student’s MyStudyAbroad account. If a student took a class pass/fail, they will receive S or U grades. If they receive an incomplete on their transcript at the end of the term, they will have one semester to remove the incomplete. If the incomplete is not removed by this deadline, the incomplete will lapse into a failure (F).

Grade Appeals

Policy Statement
Students may appeal a grade received for a course abroad that they feel is inaccurate or biased.

Procedure
Students should contact their Enrollment Manager for information on how to proceed with a grade appeal.  For direct enroll, exchange, and program provider programs, students will also need to contact their host institution/organization to ask about the grade appeal process and procedures.

After following these steps, the student may file an official appeal in writing with supporting evidence regarding their appeal to their Enrollment Manager.  Appealed grades must be legitimate complaints with evidence supporting the appeal in question.  This includes situations such as unfair/unethical behavior by the instructor (e.g., if an instructor has stated course grading expectations in writing, then uses different criteria to arrive at the final grade; final exam date is changed to after the semester is over).

The following reasons do not constitute justification for a grade appeal:

  • Student disagrees with conversion of the foreign institution’s grades to UW-Madison scale
  • Student usually gets higher grades in these kinds of courses when on campus
  • Students needs a higher grade for entry into (i.e.: major, professional school)
  • Student was having trouble adjusting to the culture, environment, method of teaching, etc.
  • Grading scale there is different from UW-Madison
  • Student didn’t perform well on final exam
  • The student perceives the professor graded them differently than any other students without any evidence to support that claim.
  • Student not accustomed to their entire course grade being based on a final exam

Grade appeals are reviewed by the IAP Faculty Advisory Committee. Decisions will be provided to the student in writing.

Graduating Abroad

Policy Statement
Students receive in-residence credit for coursework taken abroad and therefore students from most Schools and Colleges are able to complete their final semester and graduate abroad.  Students from the College of Engineering are not able to graduate abroad.

Procedure
Each school, college, and some majors have their own residency requirements, and some more specifically have senior residency requirements. For this reason, it is essential that students refer to their specific school or college section of the Guide, their DARS, and consult with their UW academic advisor regarding questions prior to their departure.

In addition, students must apply to graduate. Details regarding the graduation process are online.

If students intend to complete any final requirements for their degree abroad, their School/College’s Dean’s Office may contact them to let them know that they have remaining degree requirements to complete. Students’ enrollment shows up as a placeholder until their final study abroad courses and grades are posted to their transcript.

A student’s degree will be final after the following have been completed:

  • All of their course equivalents and grades from their program have been processed and posted to their UW-Madison transcript
  • Their School/College confirms that they have fulfilled all of their degree requirements through reviewing their student record and/or DARS report.
  • The Office of the Registrar confers their degree.

Study abroad program academic calendars often differ from the UW-Madison calendar. This means there may be a delay in the posting of UW course equivalents, grades and credits (that would satisfy final degree requirements) until the program transcript has been received and fully processed. A student’s official graduation date on their transcript will match the UW-Madison semester in which they completed their degree requirements, even if their program ends months after the UW-Madison term. Students should consult their Enrollment Manager if they have questions or concerns regarding graduating while abroad.

If students wish to attend a graduation ceremony but cannot be at UW-Madison for the ceremony in the term in which they graduate, they may attend an earlier or later ceremony. Students should note their preferred graduation ceremony date when they apply to graduate through MyUW. Detailed information regarding commencement ceremonies and attire can be found on the commencement website.

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Honors Credit

Policy Statement
Students are able to earn honors credit while abroad.

Honors in the Liberal Arts Program, College of Letters and Science Students
Honors credit is automatically granted for many courses on the University College Utrecht (Netherlands) program and the Ceiba Tropical Conservation Semester (Ecuador) program.  For all other programs, students may have one course (up to 4 credits) per semester taken abroad counted towards honors requirements. The course must transfer as L&S credit (C credit), and students must earn a B or better in the class. Courses taken pass/fail towards honors requirements do not count.

Procedure

Students participating in the University College Utrecht (Netherlands) program and the Ceiba Tropical Conservation Semester (Ecuador) should consult their program academic notes to learn about the number of honors credit they will automatically receive.  For all other programs, refer to the HLA study abroad page for complete requirements and process.  Students completing Honors in the Major should talk to their major Academic Advisor(s) about whether any of their abroad coursework can be counted towards HM requirements.

Incomplete Grades

Policy Statement
If a program provider or host institution reports a student’s course grade as incomplete, that will be considered a failure and converted to a grade of “F” at UW-Madison. Failing to properly drop a course, that lapses into incomplete/failure, will lead to a recorded grade of “F” at UW-Madison. If a program provider or host institution reports a course as dropped or withdrawn, no UW-Madison course equivalent will be needed and no grade or credits will be recorded.

Procedure

Late Drop

Policy Statement
In order to drop a course after the official drop deadline of your program, a student should have verifiable non-academic circumstances beyond their control that prevented them from dropping the course in a timely manner or from completing the course. Late drops are granted on a case-by-case basis with strong supporting documentation.  Providing documentation *is not* a guarantee that a student’s request to drop a class will be granted.  Earning a poor grade in a course, not being aware of deadlines, not wanting to sit an exam at the time it is scheduled, or not receiving feedback on an examination until after the drop deadline are a few examples that are not considered strong reasons for obtaining a drop after the deadline.  Student visa regulations may not allow for late drops in some countries. 

Procedure
Students must first check to see if they are able to do a late drop at their host institution.  If it is not possible to do a late drop through their host institution, a student may request a late drop through their UW-Madison Study Abroad Office.  This request will be reviewed by the Dean of the International Division and is not guaranteed.

The last day to request a late drop is on the last day of classes prior to the start of final exams.

Examples of documentation that should be provided are as follows:

Death of a family member or friend

  • Obituary or death certificate
  • Letter from counselor
  • Documentation should include date and indicated relationship to the deceased

Family Issues

  • Letter from therapist or counselor

Medical Issues (serious illness, hospitalization, mental health, change in health status)

  • Letter from doctor with advised period of recovery
  • Record of doctor visits
  • Hospitalization records
  • Copies of medical bills documenting illness/injury
  • Letter from doctor, therapist, or counselor

Students may also include:

  • Written feedback from instructor(s) regarding class participation and academic performance, if that information would be helpful to the dean reviewing their situation.

Students should submit their request here.

Online and Distance Learning

Policy Statement
Students abroad must carry the minimum course load required by their program.  Any online course taken through UW-Madison would be in addition to the minimum load required by their program. Students are not allowed to take an online course if it would lead them to exceed the maximum credit load allowed for the term.

Procedure

  • Students notify their Enrollment Manager of their plans, including the number of credits for which they wish to enroll.
  • Students contact their Academic Advisor to discuss concurrent enrollment policies and/or how to enroll in the course if it is outside UW-Madison’s course catalog (such as a UW System online course).
  • Students enroll for their online course. This is separate from their enrollment for their study abroad program which is done for them.
  • Students will be charged tuition and any applicable fees UW-Madison tuition for the online course.
  • Students may not exceed the amount of credits they would normally be able to take in a single term. Students should refer to their home School/College for guidelines on allowable maximum credit by term.

Pass/Fail

Policy Statement
Any UW-Madison undergraduate student in good academic standing is eligible to take one (1) course on a pass/fail basis per term and a maximum of sixteen (16) pass/fail credits during his/her undergraduate career at UW-Madison, including courses abroad. First-semester freshmen and transfer students without an established UW-Madison GPA are eligible to take a course on a pass/fail basis.

Summer programs: The summer sessions collectively count as a single term. All summer courses, including those abroad, on-campus, and online, are part of the same Summer term. Only one course may be taken pass/fail during the Summer term.

Winter Intersession and Spring Break programs: The Spring term is comprised of the Spring semester on-campus or online, Winter Intersession, and Spring Break programs. Only one course may be taken pass/fail during the Spring term.

College of Engineering Students
Engineering students automatically earn pass/fail credit on Engineering-sponsored programs (more details can be found in the CoE Study Abroad Policies tab) and do not need to make pass/fail requests.

Procedures
Students must complete the pass/fail request process in their MyStudyAbroad account by the pass/fail deadline posted in their MyStudyAbroad. After submitting a pass/fail request, a pass/fail confirmation will appear in their approved course list in their MyStudyAbroad account.

For classes declared as pass/fail, if the student receives a grade of C or better, the letter grade S (satisfactory) is posted on the transcript. If the student receives a grade of D or F, the letter grade U (unsatisfactory) is posted on their transcript, resulting in no degree credit for the class.

A study abroad course taken as pass/fail still requires a UW-Madison course equivalent.  A student may not change, nor request, a pass/fail at any time after the pass/fail deadline listed in their MyStudy Abroad.

The information below applies to all students considering a pass/fail request for a study abroad course:

  • Required courses cannot be taken on a pass/fail basis- only elective work may be taken on a pass/fail basis. Students should consult with their Academic Advisor(s) and understand the pass/fail policies in their school/college before declaring any course pass/fail.
  • Pass/fail courses do not count toward the following requirements:
    • Breadth (humanities, literature, social science, science)
    • Foreign language (prior to fulfilling the BA or BS foreign language requirement)
    • Ethnic Studies
    • Math (coursework required to satisfy the BS mathematics requirement or needed to enroll in required math courses)
    • General Education (Comm A, Comm B, QR A, QR B)
    • Coursework for a student’s major
    • Coursework required for a student’s certificate

Retroactive Drop Request

Policy Statement
Students must follow the drop deadline established by their program.  Courses cannot be dropped after that deadline except in extremely unusual circumstances and only with approval of the Dean of the International Division.  A retroactive drop is one that is requested AFTER the term has ended.  It is expected that the retroactive drop request be made within the term immediately following the term in question.

Procedures
Students must read through the Retroactive Drop information and complete the required information.  It is important to provide strong documentation of the circumstances and those need to be well documented.  Examples of documentation that should be provided are as follows:

Death of a family member or friend

  • Obituary or death certificate
  • Letter from counselor
  • Documentation should include date and indicated relationship to the deceased

Family Issues

  • Letter from therapist or counselor

Medical Issues (serious illness, hospitalization, mental health, change in health status)

  • Letter from doctor with advised period of recovery
  • Record of doctor visits
  • Hospitalization records
  • Copies of medical bills documenting illness/injury
  • Letter from doctor, therapist, or counselor

Students may also include:

  • Written feedback from instructor(s) regarding class participation and academic performance, if that information would be helpful to the dean reviewing their situation.

Students should submit their request here.

Senior Residence Requirement

Policy Statement
UW-Madison degree candidates are required to earn a minimum of 30 credits in residence at UW–Madison. “In residence” means on the UW–Madison campus with an undergraduate degree classification. “In residence” credit also includes UW–Madison courses and course equivalents offered on UW–Madison study abroad and study away programs.

Procedure
Students will automatically receive UW-Madison in-residence credit for course work completed abroad on approved programs.  Each school, college, and some majors have their own residency requirements, and some more specifically have senior residency requirements. For this reason, it is essential that students refer to their specific school or college section of the Guide, their DARS, or consult with their UW academic advisors regarding questions prior to their departure.

College of Engineering Students
The College of Engineering does not consider study abroad programs as ‘in residence’ so CoE students cannot graduate abroad, and they must obtain approval through a waiver process in order to study abroad in their second to last semester.

UW-Madison Transcripts

Policy Statement

All courses and grades earned abroad appear on a student’s UW-Madison transcript. For academic year and calendar year participants, their first semester grades will not appear on their UW-Madison transcript until their grades for both semesters have been received.

Procedure
Study abroad grades are processed after a student’s transcript or grade report is received from their study abroad program. All of a student’s course equivalents need to be approved and students need to have completed the online program evaluation in order for staff to process their grades.

When all required CERs are on their record and grades are processed, students will receive an email asking them to review their Program Grade Report through their MyStudyAbroad account.

If there are no errors in their grades, credits, or equivalents, students need to confirm the Program Grade Report in their MyStudyAbroad within 30 days following the date of notification. The sooner they confirm their Program Grade Report, the sooner their grades post to their transcript.

If students feel there is a discrepancy in their Program Grade Report, they do not confirm their Program Grade Report. Students should contact their Enrollment Manager regarding the issue(s) within 30 days of receipt.

After students confirm their Program Grade Report, the grades will post to their transcript within 14 days. Students should consult their MyUW to confirm their study abroad coursework has posted.

If students do not confirm their Program Grade Report within 30 days of receipt, their grade and course equivalent information will be sent to the Office of the Registrar for posting on their UW-Madison transcript.

Once posted to a student’s UW-Madison transcript, grades and equivalents cannot be changed without approval from the International Division Dean. Students requesting a change must contact their Enrollment Manager.

If students earn a GPA that makes them Dean’s List eligible, a notation will be added to their UW-Madison student record.

Transcripts for Non-UW-Madison Students

Policy Statement

Study abroad staff cannot order or forward official UW-Madison transcripts on a student’s behalf. The Office of the Registrar’s website has detailed information about how to obtain a transcript.

Procedure

If students attend another U.S. institution and participated on a UW-Madison Study Abroad program as a Special student, they will need to make a request to the UW-Madison Office of the Registrar in order to have their transcript sent to their home institution. Students need to make sure their study abroad grades have posted before ordering their transcript. Students may check grades through their MyUW account.

Program Provider/Host Institution Transcripts

Policy Statement

For almost all programs, the program provider/host institution will send UW-Madison Study Abroad a copy of the student’s program transcript or academic record for processing. This will be used to convert the courses, grades and credits earned through the program and apply these to the student’s UW-Madison transcript.

Procedure

Students are encouraged to request a copy of their program transcript/academic record directly from their program provider/host institution, for their own records. This may be useful to the student for future graduate or professional school applications, or even job applications. Only the host institution can provide an official copy of the student’s record with them. UW-Madison Study Abroad staff may be able to provide students with an unofficial copy (possibly a PDF/scan) of this record upon request, but this is not always possible.

Withdrawal From Program

A student who departs a program early due to serious illness, injury, or personal emergency is generally not entitled to incompletes or partial credit. Some exceptions are made if there is approval from the program provider/host institution and UW-Madison Study Abroad to complete the coursework in a timely manner.

Procedures
The student should contact their UW-Madison Study Abroad staff as soon as possible.  UW-Madison Study Abroad staff will work with the onsite staff to see what credit is allowed, if any, as well as the possibility to finish coursework.

 

Eligibility Policies

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Academic and Disciplinary Standing Requirements

Policy Statement

To be eligible for a UW-Madison Study Abroad program, students should be in good academic and disciplinary standing (disciplinary academic misconduct and non-academic misconduct) at the time of application, through the term prior to their program participation, and while on their program.

This means students should not be on academic probation or under any warning by their school or college, and students should not be on disciplinary probation or have any open or unresolved misconduct case(s).

Students who have cleared previous probation(s), and/or who have previous disciplinary case(s) that are closed (for academic or non-academic misconduct), are considered to be in good academic and disciplinary standing.

UW-Madison Study Abroad checks academic records and disciplinary records for all students applying to an approved program. UW-Madison Study Abroad continues to verify academic standing for each student at the end of each term and monitors each student’s disciplinary status via the Office of Student Conduct and Community Standards (OSCCS) database alerts.

If a student is moved to academic probation after acceptance to a program, UW-Madison Study Abroad will determine whether the student may still participate and will consult with the student’s school or college Dean’s Office as needed. UW-Madison Study Abroad will send the student an email about a decision, including information on resources and support, and the student’s academic advisor(s) may be copied.

Students placed on strict academic probation after acceptance to a program are ineligible to participate and will be cancelled or withdrawn from the program.

If a student goes on disciplinary probation after acceptance to a program, UW-Madison Study Abroad will determine whether the student may still participate and will consult with OSCCS as needed. UW-Madison Study Abroad will send the student an email about any next steps and a decision.

UW-Madison academic and disciplinary standards and policies apply to students during their program, as do the standards and policies of their program provider and/or host institution(s).

Students who are not in good academic or disciplinary standing may have their program application rejected or may be cancelled or withdrawn from their program.

Procedures

Students should keep themselves in good academic and disciplinary standing at UW-Madison, and on their program.

Students should understand the conditions for academic probation within their school or college and consult with their academic advisor(s) for any questions about their academic standing.

For information about UW-Madison misconduct policies and procedures, students should refer to the Office of Student Conduct and Community Standards (OSCCS). Students should contact OSCCS directly for any questions about their disciplinary standing or record.

Students with a previous disciplinary case may be required to meet with a UW-Madison Study Abroad program advisor before their program application can be fully reviewed and considered. If this is the case, UW-Madison Study Abroad staff will contact the student with information and an invitation to meet.

Probation Guidelines and Appeal Processes

Students on academic probation (policies and rules vary by academic unit) or disciplinary probation are ineligible for any UW-Madison Study Abroad program, but may appeal their eligibility under the following guidelines and stated processes.

Academic Probation

A student on academic probation is NOT ALLOWED TO APPEAL their eligibility if they:

  • Are on strict academic probation or continued probation,
  • Have an overall cumulative GPA at the time of application that is not at or above the program’s minimum cumulative GPA requirement,
  • Applied to a program for which the program provider or host institution(s) require good academic standing at the time of application
  • Submitted a late program application

If none of the above apply, the student IS ALLOWED TO APPEAL their eligibility. To appeal, the student must contact their program Enrollment Manager.

The student will need to provide the following two items (1. Essay, and 2. Letter) by a deadline they receive from their program Enrollment Manager. Students should request the letter of recommendation promptly, to give their recommender enough time to write it by the deadline.

  1. Essay from the student (2-3 paragraphs) that addresses the following points:
    1. Specific reasons: academic, personal, health, other that may have contributed to your academic probation;
    2. Specific reasons why you want to study abroad during the chosen term/year, as opposed to delaying for a later term;
    3. Specific steps you will take to help ensure academic success on the program (e.g. using instructor office hours, tutoring services, etc.).
  2. Letter of recommendation from a UW-Madison professional staff member (Academic Advisor, Dean, UHS Staff, etc.) who is familiar with the student and knowledgeable about their academic performance. The letter of recommendation should address the following points:
    1. Specific reasons: academic, personal, health, other that may have contributed to the student’s academic probation;
    2. Specific reasons why participating on this program in the given term/year would benefit the student, as opposed to delaying for a later term;
    3. Specific reasons to expect the student will be academically successful on the program, and any resources or services the student should be advised to take to support their academic success on the program.

The student may email their eligibility appeal (essay and letter) directly to their program Enrollment Manager. If the recommender prefers, they may email their letter of recommendation directly to the program Enrollment Manager. A committee in UW-Madison Study Abroad will then review the appeal, and make a decision within 2 weeks of receiving the student’s appeal. They may consult with the student’s School or College Dean’s Office regarding the case. The committee will not include the program Enrollment Manager. The Enrollment Manager will communicate their decision to the student. If an appeal is approved and the student may be accepted to the program, they should be Conditionally Accepted noting that if they do not clear academic probation at the end of the term and move to an advanced level of probation, e.g. strict probation, that they will be canceled from the program and responsible for all non-recoverable program fees.

Disciplinary Probation

A student on disciplinary probation is NOT ALLOWED TO APPEAL their eligibility if:

  • The end date of their disciplinary probation period is after the start date of the program and there is no option through OSCCS for a probation review and potential earlier end date (Note: some students on probation with an effective date after the start of the program may have an appeal date with the OSCCS. These students may appeal their eligibility if that date is confirmed with OSCCS. The AD for Enrollment can verify this date with OSCCS).
  • The program provider or host institution(s) require good academic standing at the time of application
  • The student submitted a late program application

If none of the above apply, the student IS ALLOWED TO APPEAL their eligibility. To appeal, the student must contact their program Enrollment Manager.

The student will need to provide the following:

  • Essay from the student (2-3 paragraphs) that addresses the following points:
    1. Specific background on the event that resulted in their disciplinary probation;
    2. Reflections on that event, lessoned learned, and any steps taken as a result of the probation;
    3. Specific reasons why you want to study abroad at the chosen term/year, as opposed to delaying for a later term after probation has ended/expired;
    4. Specific steps you will take to help ensure success on the program (e.g. abiding by program policies, UW Code of Conduct policies, etc.).

The student will email their eligibility appeal essay directly to their program Enrollment Manager.

Additionally, UW-Madison Study Abroad will obtain a statement (email) from the OSCCS case manager for the case. The OSCCS case manager will provide the following information:

  1. Background on the case and cause for probation.
  2. Confirmation of the probation end date.

UW-Madison Study Abroad will obtain the information from the OSCCS case manager about the student’s case.

After receiving the above information, a committee in UW-Madison Study Abroad will review the appeal and make a decision within 2 weeks. The Enrollment Manager will communicate their decision to the student.

If an appeal is approved the student will be Conditionally Accepted to the program the condition being that the student must be cleared of their probation status by the start date of the program. UW-Madison Study Abroad will confirm this prior to the start date of the program. If a student does not clear disciplinary probation by the start date of their program and/or their probation period is extended past the start date of the program, they will be canceled from the program and responsible for all non-recoverable program fees).

CISI Enrollment Eligibility

Policy Statement

The Board of Regents mandates (see UWSA Policy 145) that all University of Wisconsin students studying/traveling abroad under a UW sponsored program must enroll in health insurance through an insurance plan offered by Cultural Insurance Services International (CISI).

However, if a UW-Madison student participates on a UWSA program and that student is a citizen of a country other than the United States and will remain/study in, or travel to their country of record (the location of their permanent residence), UW-System’s health, medical, and repatriation insurance will not provide coverage.  Consequently, UWSA will ask a student to verify alternative enrollment in an international health and medical insurance policy for the period of their program. Failure to provide documentation would result in cancellation from the program.

UWSA will ask the following questions of any student seeking to participate in any study abroad program to verify their eligibility for CISI enrollment:

a. I am a U.S. citizen.

b. I am a citizen of a country other than the United States but I will not remain/study in, or travel to my country of record during the dates of my study abroad program.

c. I am citizen of a country other than the United States and I will remain/study in, or travel to my country of record during the dates of my study abroad program.

If a student answers ‘C’, they must obtain and provide documentation to UWSA of alternative international health and medical insurance that will cover their needs both while in and during any period of transit to/from their country of record. This may include participation in a national healthcare plan or coverage provided under a personal healthcare plan in their country of record

Student Procedures

Students should answer the question accurately in their UWSA MyStudyAbroad account.

The student that answers ‘C’ will be given the opportunity to provide documentation of alternative international health and medical insurance coverage. This insurance will be evaluated by UWSA to ensure sufficient coverage and to ensure eligibility for participation on the study abroad program.

Class Standing Requirements

Policy Statement

UW-Madison Study Abroad programs may require, or prefer, students to have a specific class standing (i.e. Freshman, Sophomore, Junior or Senior).

Class standing is determined by number of credits earned, and not year on campus. UW-Madison Study Abroad follows class standing by credit information provided by the College of Letters & Science. Engineering students must meet progression before they can apply to an Engineering program.

If a program requires a specific number of semesters completed, it will be noted on the program webpage as a separate eligibility requirement.

Procedures

Students should review the eligibility requirements published on the program webpage to learn whether a certain class standing is required, or preferred, for that program.

Students should review the class standing by credit information provided by the College of Letters & Science.

Students should review all program eligibly requirements published on the program webpage, before applying to the program.

Questions about eligibility requirements can be directed to the program Enrollment Manager.

Currently Enrolled Requirement

Policy Statement

Students must be enrolled at UW-Madison (or their current institution for transfer students) at the time of application and throughout the fall or spring semester prior to their intended program duration.

If a student cancels their enrollment or withdraws from UW-Madison (or their current institution for transfer students), they no longer meet the program’s eligibility criteria of being enrolled and cannot be accepted or will be cancelled from their program, unless they submit a successful appeal.

Procedures

Students should be enrolled at the time of applying to a UW-Madison study abroad program.

Students should understand the consequences from withdrawing from UW-Madison (or their current institution for transfer or non-UW students) within their school or college and consult with their academic advisor(s) for any questions.

For information about withdrawing from UW-Madison for a term, students should refer to the Registrar’s Office.

Enrollment Guidelines and Appeal Processes

Students who are not enrolled at UW-Madison (or their current institution for transfer students and non-UW students) at the time of application and the semester prior to their intended program duration are considered ineligible. However, students may appeal their eligibility under the following guidelines and stated processes.

To appeal, the student must contact their program Enrollment Manager.

The student will need to provide the following two items (1. Essay, and 2. Letter) by a deadline they receive from their program Enrollment Manager. Students should request a statement/letter of support  promptly, to meet deadlines.

  1. Essay (2-3 paragraphs) that addresses the following points:
    • Explaining why they are canceling or withdrawing from classes at UW-Madison and why it will not impact their program participation.
  2. Response to the following prompts from person writing statement/letter of support for the student’s appeal to study abroad/away that addresses the following:
    • Please provide details on your knowledge of the situation that led to the student’s withdrawal from the current term.
    • Please describe how you feel the students past academic performance is an indicator of potential success on the study abroad/away program.
    • Is there any reason you would not recommend that this student participate?
    • If you have additional documentation that would support this student’s appeal please also include.

The student may email their eligibility appeal essay directly to their program Enrollment Manager. Students should direct their academic advisor to send their answers to the noted questions to the Enrollment Manager. A committee of study abroad staff will then review the appeal and make a decision within 2 weeks of receiving the student’s appeal. The committee may consult with the Dean of Students and/or the student’s School or College Academic Dean’s Office regarding the case. The committee will not include the program Enrollment Manager. The program Enrollment Manager will communicate the final decision to the student. If an appeal is approved, the student may be allowed to participate on the program.

Declared Major Requirements

Policy Statement

A UW-Madison Study Abroad program may require students have a certain declared major. This means students must have the given major declared at the time of application in order to be considered for the program.

A UW-Madison Study Abroad program may give preference to students with a certain major. This means that students without the given major may also apply and be considered. However, spaces on the program will be allocated to eligible students with the preferred major declared first. Additional spaces, if any, may then be offered to eligible students without the preferred major.

Procedures

Students should review the eligibility requirements published on the program webpage to learn whether a certain declared major is required, or preferred, for that program.

Students should access their MyUW Student Center to review their declared major(s), and contact their academic advisor with any questions about the process for declaring a major.

Students should review all program eligibly requirements published on the program webpage, before applying to the program.

Questions about eligibility requirements can be directed to the program Enrollment Manager.

Degree-Seeking Student Requirements

Policy Statement

Most UW-Madison Study Abroad programs are open to degree-seeking students only. This means that a student must be a degree-seeking student at the time of application and during the term of the program in order to participate on the program.

For example, a UW-Madison student who graduates in spring would not be a degree-seeking student in the following summer (because they graduated in May). The student would then not be eligible for programs in summer that are only open to degree-seeking students.

A UW-Madison school or college may require a student to graduate once they have fulfilled degree requirements. Students are responsible for being familiar with the policies that affect them. Students should learn their school/college’s policies regarding graduation, understand their own progress towards graduation, and connect with their academic advisor(s) for questions.

In rare cases, UW-Madison Special students may be able to participate on UW-Madison Study Abroad programs that are generally only open to degree-seeking students. For example, Farm & Industry Short Course (FISC) students may be able to participate in a CALS study abroad program.

 Procedures

Students should review the eligibility requirements published on the program webpage to learn whether the program is only open to degree-seeking students.

Students are responsible for knowing whether they are considered a degree-seeking student at the time of application, and whether they will continue to be a degree-seeking student for the term of the program. Students may consult with their academic advisor(s) for questions on their student status.

If a student is interested in a UW-Madison Study Abroad program that would take place in the term following their intended term of graduation, and that is only open to degree-seeking students, the student must work with their respective school or college to delay their graduation to the term of the program (if possible).

For example: A student is interested in a summer study abroad program that is only open to degree-seeking students. The student originally planned to graduate in the spring prior. The student would need to work with their school or college to delay their graduation to summer (if possible) in order to participate on the program.

The student should contact their school or college. If their school or college offers a request or appeal process to delay graduation, the student should follow any instructions to do so. In all cases, the respective school or college determines whether a student may delay graduation in order to participate on a UW-Madison Study Abroad program.

If a Special student is interested in a program that is only open to degree-seeking students (for example, a FISC student interested in a CALS study abroad program), they should contact the program Enrollment Manager to learn if they may be eligible and how to apply.

Questions about eligibility requirements can be directed to the program Enrollment Manager.

GPA Requirements

Policy Statement

UW-Madison Study Abroad programs may have a cumulative GPA requirement (for example, a 2.5 cumulative GPA), and/or a subject-specific GPA requirement (for example, a 3.0 GPA in all Spanish language courses).

For UW-Madison students, grade point averages (GPAs) are determined in reference to the student’s UW-Madison transcript. For transfer students, a transcript from their previous institution may also be considered.

For non-UW-Madison students, grade point averages (GPAs) are determined in reference to the student’s home school transcript.

Procedures

Students should review the eligibility requirements published on the program webpage to learn whether a certain GPA is required, or preferred, for that program.

Students should review their transcript, and utilize the Office of Undergraduate Advising GPA calculator tool to help determine subject-specific GPAs (for example, a GPA in all Spanish language courses).

Students should review all program eligibly requirements published on the program webpage, before applying to the program.

Questions about eligibility requirements can be directed to the program Enrollment Manager.

Graduate and Professional Student Eligibility

Policy Statement

If a program is open to graduate or professional students, this will be noted in the eligibility section of the program webpage. Programs open to graduate or professional students are searchable through the program search tool, by selecting the desired option in the “ACADEMIC STANDING” menu and clicking “search.”

Procedures

Students should review the eligibility requirements published on the program webpage to learn whether graduate or professional students are eligible.

Students should utilize the program search “ACADEMIC STANDING” menu to view all current programs that are able to admit graduate and professional students.

Students are responsible for ensuring the credit they would earn through the program is acceptable for that term through their school or college. Programs that are open to undergraduates may only have undergraduate level course equivalents approved.

Questions about eligibility requirements can be directed to the program Enrollment Manager.

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How Eligibility Criteria are Established

Policy Statement

Program eligibility criteria are established by UW-Madison Study Abroad, in accordance with UW System Administrative Policy 145 (section 6.B). Eligibility criteria and the selection of participants are based on the academic, cultural, and educational objectives of each program.

Eligibility criteria may include requirements directly from a program provider or host institution, such as a certain GPA or class standing requirement. When this is the case, the program provider or host institution must grant permission for a student who does not meet the requirement to be considered.

Eligibility criteria may include requirements directly from UW-Madison Study Abroad. These may be identified through consultation with appropriate academic departments at UW-Madison, and review of the performance of previous participants and program evaluations.

Program-specific eligibility criteria are listed on each UW-Madison Study Abroad program webpage.

Students must meet and maintain the eligibility requirements for their program in order to be accepted into and participate on their program.

Students who do not continue to meet their program’s requirements may have their program application rejected, and may be cancelled or withdrawn from their program.

Procedures

Students should review all program eligibly criteria published on the program webpage, before applying to a program.

Questions about eligibility criteria can be directed to the program Enrollment Manager.

Language Requirements

Policy Statement

UW-Madison Study Abroad programs may have a language requirement to be met by the time of application, or by the time of participation.

UW-Madison Study Abroad references a student’s transcript to verify whether the student is meeting a language requirement. If the student’s transcript does not demonstrate that the student is meeting the language requirement, UW-Madison Study Abroad may require the student to submit a foreign language report (supported by a language instructor’s evaluation of their language level).

For example: A student grew up in a bilingual household using English and Spanish. The student never took a Spanish course or earned test credit for Spanish, and so there is no Spanish listed on their transcript. The student applies to a study abroad program that requires 4th Semester Spanish. The student may be required to complete a foreign language report to demonstrate that they meet the language requirement for their program.

Procedures

Students should review the eligibility requirements published on the program webpage to learn whether a certain level of language background is required, or preferred, for that program.

If a student’s transcript does not demonstrate that they meet the language requirement for the program, the student should contact the program Enrollment Manager. The Enrollment Manager will inform the student about what documentation they may need to submit to demonstrate their language level, such as a foreign language report.

Students should review all program eligibly requirements published on the program webpage, before applying to the program.

Questions about eligibility requirements can be directed to the program Enrollment Manager.

Minors (Under age 18) Eligibility

Policy Statement

Students under the age of 18 years are allowed to apply to and participate in UW-Madison Study Abroad programs. Some program providers or host countries may not permit students to be under age 18 at the time of participation.

UW-Madison Study Abroad may require students under the age of 18 to complete certain application and/or acceptance materials with a parent or guardian. It is a student’s responsibility to obtain permission from a parent/guardian, when required.

UW-Madison Study Abroad provides information specifically for parents and families here: https://studyabroad.wisc.edu/family/.

Procedures

Students should review the eligibility requirements published on the program webpage to learn whether there is any age requirement.

For students under 18 years old, UW-Madison Study Abroad may provide special instructions for what must be completed with a parent or guardian.

All students are encouraged to share information about their program with their parent/guardian and family.

Questions about eligibility requirements can be directed to the program Enrollment Manager.

Non-UW-Madison Student Eligibility

Policy Statement

If a program is open to non-UW-Madison students, this will be noted in the eligibility section of the program webpage. Programs open to non-UW-Madison students are searchable through the program search tool, by checking the box for “NON UW STUDENTS” and clicking “search.”

To be eligible for a program, non-UW-Madison students must apply and be admitted to UW-Madison as a Special student through the Division of Continuing Studies. Instructions will be provided in the UW-Madison Study Abroad program application.

Procedures

Students should review the eligibility requirements published on the program webpage to learn whether non-UW-Madison students are eligible.

Students should utilize the program search checkbox for “NON UW STUDENTS” to view all current programs that are able to admit non-UW-Madison students.

As part of the UW-Madison Study Abroad program application, non-UW-Madison students will need to apply for and be admitted to UW-Madison as a Special student through the Division of Continuing studies.

Questions about eligibility requirements can be directed to the program Enrollment Manager.

Requirements to be in a Specific School or College

Policy Statement

UW-Madison Study Abroad programs may require, or prefer, students to be admitted to a specific school or college.

Programs in each UW-Madison Study Abroad office are open UW-Madison students, based on the student’s school or college, as follows:

International Academic Programs (IAP)

  • Generally, IAP programs are open to all UW-Madison degree-seeking students, from all schools and colleges.

College of Agricultural and Life Sciences (CALS)

  • CALS programs are specifically designed to fulfill CALS student academic needs, but CALS programs are open to UW-Madison degree-seeking students from all schools and colleges.

College of Engineering

  • Engineering programs are open to UW-Madison degree-seeking Engineering students only (including CALS students declared in the Biological Systems Engineering program). Students must have met progression and be admitted into their specific major (i.e.: ME, CEE, etc.).

Wisconsin School of Business (WSB)

  • WSB programs give preference to admitted Business students, Certificate in Business or Certificate in Entrepreneurship students. UW-Madison degree-seeking students from other schools and colleges may apply and be considered for programs if space is available, (Reference: “Eligibility Requirements”).

Procedures

Students should review the eligibility requirements published on the program webpage to learn whether admission to a certain UW-Madison school or college is required, or preferred, for that program.

Students should review all program eligibly requirements published on the program webpage, before applying to the program.

Questions about eligibility requirements can be directed to the program Enrollment Manager.

Student Selection for Competitive Programs

Policy Statement

In the case of a competitive application review (where there are more applicants who meet all eligibility requirements than there are spaces available on the program) candidates will be selected following the procedure described here: https://studyabroad.wisc.edu/how-to-apply/acceptance-process/.

 If a program has been competitive in the past, this will be noted on the program webpage. It is possible for a program to become competitive, even if it has not been competitive previously.

Procedures

Students should review all program eligibility criteria, and any notes regarding competitiveness, published to the program webpage.

Students should review the information about competitive program selection provided here: https://studyabroad.wisc.edu/how-to-apply/acceptance-process/.

Questions about competitiveness can be directed to the program Enrollment Manager.

UW System 136 Required Disclosures for Participation

UW System Administrative Policy 136: Required Disclosures for Participation in Certain UW System Services and Programs

UW System Administrative Policy 136 is verified by UWSA to determine the eligibility of applicants to participate on UWSA programs.

Policy Statement

UW System institutions shall ask the following two questions of any student seeking to participate in any of the programs or services identified in this policy:

  • Have you ever been convicted of a felony? This includes pleading no­contest or guilty to a felony.
  • Have you ever been expelled, dismissed, or suspended from a postsecondary institution for a non­-academic reason?

If a student answers ‘yes’ to either question, they must be provided any opportunity to provide further details, including a description of the incident(s), including the date(s) and location(s) and any explanatory information the student wishes to provide.

Students who are seeking participation in programs and services covered by this policy are required to notify their institutions if the answers to either question change during their enrollment at the institution. Students may be subject to disciplinary action through the institution’s regular disciplinary processes if there is a failure to disclose.

Student Procedures

Students should answer these questions accurately in their UWSA application.

The student that answers yes will given the opportunity to provide details to UWSA so that eligibility can be evaluated. A determination of eligibility will be made by the UW-Madison Policy 136 review committee.

Financial Policies

Your program cost sheet, found within your MySA account, contains detailed information regarding the financial policies related to studying abroad on your program.

Specifically, the Cancellation & Refund Policy can be found on your program cost sheet as well as any program specific financial policies of which you should be aware.

Your payment schedule and details can also be found on your program cost sheet. Read this document carefully and share with the person(s) responsible for your program payments.

If you have any questions about these policies and guidelines, contact your Financial Specialist.

Health & Safety

Policy Limitations on the Safety and Welfare of Participants

Study abroad staff will provide extensive information for program participants; participants are expected to read all program information provided to them. However, We:

  • Cannot guarantee or assure the safety of participants or eliminate all risks from the study abroad environment.
  • Cannot monitor or control all of the daily personal decisions, choices, and activities of individual participants.
  • Cannot assure that U.S. standards of due process apply in overseas legal proceedings, or provide or pay for legal representation for participants.
  • Cannot assume responsibility for the actions of persons not employed or otherwise engaged by the program sponsor for events that are not part of the program or that are beyond the control of the sponsor, or for situations that may arise due to the failure of a participant to disclose pertinent information.
  • Cannot assure that home country cultural values and norms will apply in the host country.

International Travel Advisory: Assumption of Risk and Release

If your program is taking place in a country or region which the U.S. Department of State has designated as a Travel Advisory Level 3 or 4, or which the Center for Disease Control and Prevention has designated a Warning Level 3, you electronically sign an International Travel Advisory: Assumption of Risk and Release. A copy of this signed waiver can be found in your MySA account.

Student Rights & Responsibilities

A student’s rights and responsibilities begin when they enroll in a UW System school and continue throughout their academic career; some of the conduct rules apply even during school vacations and off-campus or away from Madison. Study abroad students are expected to abide by the student conduct rules of the University as found in three chapters of the University of Wisconsin System Administrative Code commonly referred to as UWS 14 (academic conduct), UWS 17 (non-academic conduct) and UWS 18 (conduct on university lands).

All students need to continue to meet the eligibility criteria for their programs prior to departure. This includes remaining in good academic and disciplinary standing. If you are placed on probation, or do not meet other eligibility criteria you may be canceled from the program. Talk with your Enrollment Manager if you have concerns about your eligibility.

Statement of Responsibility, Release of Liability, Authorization and Acknowledgement of Risks to participate in Study Abroad and Exchange Programs

You electronically sign a Statement of Responsibility, Release of Liability, Authorization and Acknowledgement of Risks to participate in Study Abroad and Exchange Programs. A copy of this signed waiver can be found in your MySA account.

Students are expected to read and understand all policies shared with them. While most policies for study abroad are listed here, there may be additional relevant policies in place that are not listed on this page.